BMW Clubs Africa is the Umbrella organisation for BMW Clubs in Africa. It is a member of the International Council of BMW Clubs. Club life in Africa can be traced back to 1981 when the BMW Club of South Africa was formed in Johannesburg, representing both cars and motorcycles. In 1983/4 the Club became a member of the International Council. The umbrella Club for Africa was formalised in 1989 and restructured in 1994, and Club Africa was created to be the representative body of its Member Clubs.
In line with the Constitution of the International Council’s constitution; the club's philosophy is to strives to attain and retain members for the following reasons:
Club events in a democratic manner.
To conduct club events in an exemplary and responsible manner.
To support, encourage and take part in cultural and social activities.
To provide a special image to the public including compliance with traffic laws and regulations.
To assist fellow club members and BMW drivers and riders in distress.
To always seek to improve driving skills and drivers’ and riders’ responsibility to others.
To maintain their vehicles in the best possible condition for the safety of all concerned and aesthetics in order to reflect BMW values.
Almost 75 years after the first BMW car was built, BMW AG is on an unprecedented expansion course. The BMW Club community is also gearing up for the challenges of the future. The new international BMW Club structure has been divided into three regional sections since 01/01/2004: Europe, America and Asia-Pacific-Africa. Within these sections, the individual BMW Clubs are grouped together in national and regional umbrella organizations. An international section has also been created for the BMW classic and type clubs, which is intended to preserve the historic value of the brand. The club structure is now based more closely on the global BMW sales structure and the intention is to deliver more efficient cooperation and support for both sides. The new structure is also supposed to make it easier for individual clubs that are not members of the umbrella organizations to join up.
The BMW Clubs International Council (previously International Council of BMW Clubs) has been given a new structure from 01/01/2004 to reflect the current organizational framework. The new Council has 20 delegates. Europe is represented by the BMW Club Europa e.V. and will nominate up to four delegates on the basis of membership numbers. America, including Latin America, and the Asia-Pacific-Africa Section will each nominate a maximum of five delegates. BMW AG will also be represented by four delegates. The International BMW Classic and Type Clubs Section will be represented by two delegates.
The relationship with BMW AG is managed via BMW Classic.
A clear customer orientation, a greater range of services and a strengthening of the brand appearance are the central challenges taken on by BMW Classic. BMW thus sets a clear trend in the growing market for historic vehicles and parts. Fascinating vehicles, innovative technical concepts and clever minds highlight the company’s over 90-year history. Keeping this exciting history alive has been recognized as a strategic task for BMW since 1994. BMW Classic responds to the growing volume and increasing importance of the market for classic vehicles with a new active focus of its functions and services. At its centre is an even stronger customer orientation, as evident in a wide range of offers available in the market. The entire appearance fits in with the company’s modern corporate identity. The range of classic vehicle parts on offer will be increased and the distribution structure for classic spares improved and extended. An essential prerequisite for this is the close cooperation with trade organizations and BMW Clubs. Cooperation with the markets in this sector will also be intensified. The aim is to provide customers with a clear overview of the available range of classic original BMW parts in retail and to make ordering easy. An essential element in this process is the integration of the worldwide club organisations. Another important step is the creation of the BMW Classic Center offering a comprehensive range of services to end customers. More and more customers want to use a classic vehicle without having to forego the manufacturer’s service provision. BMW Classic meets the desire for maintenance dependability and familiar BMW quality standards. In addition, it is envisaged in the medium term to set up a BMW sales structure for classic vehicles. Classic BMW vehicles will be certified by BMW Classic, thus providing customers with a measure of certitude when buying and selling.
A significant milestone is the opening of the BMW Museum on 21 June 2008. In cooperation with BMW Welt and the BMW main production plant, the BMW Museum close to the famous “four-cylinder” headquarters is no attracting visitors from all over the world and bearing witness to the high regard in which the brand’s history is held within the company as a whole
The name of the Club shall be “BMW Car Club Gauteng” (hereinafter called the Club), or any derivatives or translations thereof.
The objectives of the Club are to :-
2.1.Promote and further interest in BMW and BMW-engined vehicles.
2.2.Hold social meetings, events and outings, and co-promote events with other clubs, at the discretion of the Committee.
2.3.Maintain a Register of Members.
2.4.Exchange and pool technical knowledge, data and experience.
2.5.Circulate a regular newsletter or magazine, giving news of the Club, its Members, BMW products, and other items of interest and assistance.
2.6.Promote cultural and social responsibility activities.
3.1.The Club is controlled and run by the Committee on behalf of the paid-up Members of the Club.
3.2.The Club is an independent non-profit organisation and shall not fall under the control of, or be dependent upon BMW SA, BMW AG, the International Council of BMW Clubs, BMW Clubs Africa, or any BMW Dealer.
3.3.The Club may be a member of BMW Clubs Africa (which is a member of the International Council of BMW Clubs) and may become affiliated to, or a member of, organisations with similar objectives, such as SAMCA, but shall not fall under the control of any such organisation.
ARTICLE II - ORGANISATION, COMMITTEE, GENERAL MEETINGS OF MEMBERS
1.1.The Club shall be based in the Gauteng area, and controlled and run by the Committee.
1.2.Membership shall be available to persons who own or drive a BMW product, and to all other persons interested in BMW products.
1.3.Annual membership shall run from 1 February to 31 January of the following year. Fees for the following year will be due on 1 January, but new Members (paying a full subscription) who join after 1 October will receive full membership to the end of the January of the following year.
2.1.The Club shall be directed and its business conducted by the Committee.
2.2.The Committee shall consist of a Chairman, Vice-Chairman, Secretary and Treasurer, who are the office-bearers of the Club, and not more than eight ordinary Members holding portfolios which shall include the Registers of the Club.
2.3.The Committee shall meet at least 10 times each year in the Gauteng area. Four Members present shall represent a quorum. Any Member of the Committee who does not attend two consecutive meetings will be deemed to have resigned, unless a satisfactory explanation has been received by the Chairman. If the explanation is not satisfactory, written notice thereof shall be given to the Member.
2.4.Any resolution or business requiring a vote shall be passed by a simple majority of Members present, by a show of hands. In the event of a tie in the voting, the Chairman shall be entitled to a casting vote, in addition to his ordinary vote.
2.5.Nominations for the Committee shall be handed to the Chairman in writing at the Annual General Meeting. All such nominations shall include the names of both the Nominator and the Nominee, and must include the written consent of the Nominee to stand for election. All nominated persons shall have been paid-up Members in good standing for at least six months prior to the date of the Annual General Meeting.
2.6.The Committee for the coming year shall be the nominated persons. If more than twelve nominations are received, the Committee shall be elected by a vote by a show of hands of the paid-up Members present at the Annual General Meeting. The twelve nominees receiving the highest number of votes shall be the Committee for the coming year.
2.7.The Committee so elected shall then elect the Chairman from their Members, for a two-year term of office, and shall elect a Vice-Chairman, Secretary and Treasurer, and two Representatives to serve on the committee of BMW Clubs Africa.
2.8.The Committee shall serve from one Annual General Meeting to the next, with the exception of the Chairman who shall serve a two-year term of office.
3.ANNUAL GENERAL MEETING
3.1.The Annual General Meeting shall be held annually in Gauteng, during the 1st Quarter of the year. Only paid-up Members in good standing shall be entitled to attend. Observers shall be entitled to attend, but not vote or speak. The Members present shall represent a quorum.
3.2.Twenty-one days’ notice of the time and place of the Meeting shall be given to the Members by the Committee, together with the Agenda of the Meeting. All items which Members wish to have discussed under ‘General’ on the Agenda, shall be notified to the Chairman in writing, at least seven days before the Meeting.
3.3.Any resolution or business requiring a vote shall be passed by a simple majority of Members present, by a show of hands.
4.SPECIAL GENERAL MEETING
4.1.A Special General Meeting shall be called by the Committee, on receipt of a written application, signed by no less than one-fifth of the paid-up Members in good standing as at the date of receipt of the application, or by resolution of the Committee.
4.2.Notice, voting and quorum shall be as in Sections 3 above.
ARTICLE III - POWER, RULES AND DUTIES OF OFFICE BEARERS
1.1.The Committee shall control and run the Club on behalf of the Members. Between Annual General Meetings, all actions necessary to carry on the business of the Club shall be taken and all business transacted by the Committee.
1.2.The Committee shall have the power to refuse any application for membership, without disclosing its reasons, and to suspend or expel any Member whose conduct it deems to be prejudicial to the interests of the Club or its Members, failing a satisfactory explanation being given to the Committee.
1.3.The Committee shall determine the joining fees and subscriptions to be paid by Members annually.
1.4.The Committee shall have the power to co-opt additional Members to serve on the Committee. Any co-opted Members shall serve until the next Annual General Meeting.
1.5.The Committee shall have the power to appoint ex-officio a Patron of the Club. Such appointment shall be for the period from one Annual General Meeting to the next, and shall be ratified by a vote at the Annual General Meeting.
1.6.The Committee shall have the power to form sub-committees, which shall be chaired by a Member of the Committee, or organise Registers and otherwise assist the Committee to carry out their duties.
2.1.The Chairman shall chair General Meetings and Committee Meetings.
2.2.The Chairman shall represent the Club as required and shall communicate with BMW Clubs Africa, BMW SA, BMW AG, the International Council of BMW Clubs and other organisations.
2.3.The Chairman shall act on behalf of the Committee in emergencies, advising them as soon as possible thereafter.
3.1.The Vice-Chairman shall assist the Chairman with the running of the Club, paying particular attention to administrative matters, and shall act for and on behalf of the Chairman in his absence.
3.2.In the event of the Chairman vacating office for any reason, the Vice-Chairman shall become Chairman until the end of the current term of office of the Chairman.
4.1.The Secretary shall take Minutes of all Meetings of the Committee and of General Meetings, and keep a Minute Book with the record of all Minutes.
4.2.The Secretary shall run the office and deal with all day to day correspondence and all matters incidental to the running of the Club.
4.3.The Secretary shall keep the records of the Club, including a Register of Members.
5.1.The Treasurer shall have charge of and maintain proper accounts of the funds of the Club, which shall be deposited in the name of the Club, at a bank approved by the Committee.
5.2.The Treasurer shall make all payments necessary for the operation of the Club, upon signature as required in Article IV, Section 2.
5.3.The Treasurer shall collect and bank any monies due to the Club on a regular basis, after recording in the books of the Club.
5.4.The Treasurer shall report to the Committee on the state of the finances of the Club on a regular basis. Approval by the Committee of the financial report shall signify approval of all income and expenditure therein.
5.5.The Treasurer shall present an Annual Financial Statement to the Annual General Meeting.
ARTICLE IV - ADMINISTRATION, FINANCE, SIGNATORIES, WINDING UP, AMENDMENTS
1.ADMINISTRATION AND FINANCE
1.1.The Club is not for profit and all income and property of the Club shall be applied solely towards the objectives. No portion thereof shall be paid or transferred directly by way of dividends or bonus or otherwise to any persons, provided that nothing herein shall prevent the payment in good faith of remuneration to any person in return for services rendered to the Club.
1.2.Immovable property and other vestments and assets of the Club wherever situated shall vest in and be registered in the name of the Club.
1.3.The funds of the Club will be applied within the Republic of South Africa and funds received from the RSA will only be applied in this area.
2.1.The signatories of the Club shall be the Chairman, Vice-Chairman, Secretary and Treasurer. The signatures of any two of the above for the time being duly authorised thereto by a Resolution of the Committee shall be required for the signing of formal and legal documents on behalf of the Club, particularly documents relating to the purchase, mortgaging or sale of immovable property or any other significant asset of the Club or involvement in any matter which is not regarded as necessary for the normal operation of the Club.
2.2.The Committee shall appoint a reasonable number of persons who may sign documents on their behalf. Two signatures are required on cheques, banking accounts and savings accounts. Their appointment shall be formally approved and minuted at a meeting of the Committee.
2.3.These persons shall conduct all business in a manner that is in keeping with the Policy and Objectives of the Club being duly aware of their responsibility. These persons are empowered to sign all legal documents; to accept gifts, donations or any other assets on behalf of the Club; if required, represent in legal action; convey transfer of assets other than immovable property by purchase, exchange, donation or sale; invest, hire or borrow; open banking and saving accounts; and carry out any other business necessary for normal day to day operation.
If, upon winding up or dissolution of the Club, there remain, after the satisfaction of all its debts and liabilities, any assets whatsoever, the same shall not be paid to or distributed among the Members but shall be given or transferred to some other organisation having objectives similar to the objectives of the Club. The beneficiary shall be determined by the Members in General Meeting at or before the winding up or dissolution.
4.AMENDMENTS TO CONSTITUTION
Amendments to this Constitution shall only be made by the Members in General Meeting. Notice as required in Article II, Sections 3 and 4, shall be given and any amendment shall require a two-thirds majority of the Members present, by a show of hands.
Approved at an Annual General Meeting of the BMW Car Club Gauteng